Organizational Profile:

Juma strives to break the cycle of poverty by paving the way to work, education, and financial capability for youth across America. In 1993, Juma Ventures (www.Juma.org) became the first nonprofit organization to own and operate a commercial franchise—a single Ben & Jerry’s ice cream shop in San Francisco. Since then, Juma has grown into a nationally-recognized youth development organization serving nearly 800 low-income students each year at 13 different major sporting venues in seven cities – Atlanta, New Orleans, New York City, Oakland, San Francisco, Santa Clara and Seattle. Juma has employed more than 5,000 young people who have generated $23 million in enterprise revenue, earned $5 million in wages and saved $3.2 million for higher education. Juma has received numerous awards for its work including the National Youth Employment Coalition’s PEPNet Award, a Community Achievement Award from the Social Enterprise Alliance, and the Social Impact Exchange Business Plan. Most recently, Juma was recognized with the California Association of Nonprofits Achievement in Innovation Award; was one of five nonprofits awarded the “Game Changer” grant by the 50 Fund, the philanthropic arm of the Super Bowl 50 Host Committee; and, after just two years of operations, Juma Seattle was a Silver Recipient of Seattle’s Business Magazine’s Community Impact Award.

Juma is looking for great people who share our passion for working with youth and for using business as a tool for sustainable social impact. Our workplace is supportive, open, inclusive and relevant, focused on youth, empowerment, dedication and respect.

Position Description:

Juma seeks a highly responsible and organized professional to provide critical support to Juma’s Executive team. Reporting to the Director of Operations, the Executive Assistant will provide full administrative support to the CEO with light support to the Leadership and Operations team. The Executive Assistant will serve as a facilitator to coordinate schedules and travel, maintain reports and data management, and other related activities while looking out for the best interests of the executives and the organization.

Duties and Responsibilities

1. Executive Office Support (75%)
• Perform administrative duties for executive management, primarily to the CEO. This includes general communications management, managing calendars and coordinating travel, meeting and event arrangement, and filing.
• Monitor Executive Office expenditures against budget, prepare expense reports and process reimbursements for CEO, Chief Operating Officer and Chief of Social Enterprise.
• Create basic budget analysis and interpret budget information based on existing data.
• Prepare and edit communications, correspondence, memoranda, reports and pitches/presentations.
• Coordinate with all departments to provide data, text, files or other needed information to Leadership Team on an urgent basis.
• Serve as notetaker for all Leadership Team meetings, including drafting minutes and distributing follow-up action items.
• Serve as notetaker for all Board of Directors meetings and other committees when and if requested, which includes drafting minutes; tracking attendance; and managing permanent files of Board and related committee activities.
• Additional duties may include answering telephones and data entry.
• Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors.
• Tracking CEO contacts, communications and prospects into the Development Salesforce database.

2. Operations & Office Support (25%)
• Support the Director of Operations in the following areas:
o Administrative tasks related to hiring and onboarding.
o Administrative tasks related to youth recruitment.
o Administrative tasks related to contracts, policies & compliance.
o Coordinate with all departments to provide data, text, files or other needed information to Operations team on an urgent basis.

Required Experience
• 2+ years of experience in administration and/or office management.
• Demonstrated experience supporting C-level executives; Experience managing relationships, scheduling and material creation for Board of Directors a plus.
• Strong command of Microsoft Word, Excel and Google Apps required
• High level of attention to detail, accuracy and organization. Ability to complete multiple tasks simultaneously and prioritize to meet deadlines.
• Ability to exercise absolute discretion with sensitive and confidential information
• Highly developed written and verbal communications skills.
• Team player with exceptional interpersonal skills.
• Self-starter, motivated, and able to take initiative in all situations; ability to function effectively in a fast-paced environment and can quickly learn new skills to meet the organization’s needs.
• LGBTQ, bicultural, and/or minority applicants are especially encouraged to apply.
• All prospective staff will be fingerprinted and must submit a criminal background check.

Job Details

Reports to: Director of Operations
Job Location: San Francisco, CA 94105
Starting Salary: $45,000 — 50,000 annually, or competitive and commensurate with experience
Classification: Full-time, Exempt
Hours/Week: 40 hours
Education: Bachelor’s degree required
Years of Experience: 2 years minimum
Benefits Include: Employee benefits include medical, dental, vision and life insurance, 403B plan, and a significant paid time-off package
 

Please submit the following to Cassandra Yee, Director of Operations at cassandray@juma.org:

 
1. A thoughtful cover letter outlining your interest in the position and how your qualifications align with the above requirements and Juma’s focus and mission
2. Current resume
3. Salary requirements

Due to the volume of responses, only candidates selected for an interview will be contacted.